Third-Party Administration for Spending Accounts, COBRA & Section 125 Plans
Benecom Company is your third-party administrator for spending accounts and cafeteria plan compliance — specializing in FSA administration, HSA support, HRA administration, Dependent Care FSA administration, COBRA administration, and Section 125 plan documents for employers across Kentucky and Southern Indiana.
FSA Administration
Benecom Company administers Health Flexible Spending Accounts for employers seeking professional spending account administration, compliance support, and responsive service. Employees access their accounts through the Spending Account Portal, and HR teams get accurate, timely reporting every plan year.
- Health FSA plan setup & document preparation
- Employee enrollment & contribution management
- Claims review & reimbursement processing
- Spending Account Portal access for employees
- Eligible expense guidance & IRS compliance
- Annual contribution limit monitoring & communications
HSA Support & HRA Administration
Benecom Company supports employer-sponsored Health Savings Account programs and administers Health Reimbursement Arrangements. We coordinate contribution processing, provide participant support, and offer access to account information through our Spending Account Portal. HSA funds are held and administered by the designated HSA custodian, while Benecom works with employers and participants to simplify account management and support.
- Employer HSA contribution coordination & processing
- Participant support & account access guidance
- Spending Account Portal access for HSA participants
- Coordination with the designated HSA custodian
- HRA plan setup & reimbursement processing
- HRA eligible expense guidance & documentation
Dependent Care FSA Administration
Benecom Company administers Dependent Care Flexible Spending Accounts — managing enrollment, contribution tracking, claims processing, and reimbursements for eligible dependent care expenses. We handle IRS compliance, nondiscrimination testing support, and employee communications so your HR team doesn't have to.
- Dependent Care FSA plan setup & administration
- Employee enrollment & contribution management
- Claims submission & reimbursement processing
- Eligible expense guidance & IRS compliance
- Annual nondiscrimination testing support
- Employee communications & plan year reporting
COBRA Administration
Federal COBRA requirements are strict — and the consequences of missed notices or late elections are significant. Benecom Company manages your entire COBRA obligation: qualifying event tracking, required notices, election packets, premium billing, and carrier coordination. Your organization stays compliant without placing the burden on your HR staff.
- Qualifying event identification & tracking
- Required initial and qualifying event notices
- Election packet preparation & distribution
- Premium billing & collection from qualified beneficiaries
- Carrier enrollment & termination coordination
- COBRA election period management & documentation
Section 125 Plan Documents
A properly drafted Section 125 cafeteria plan document is the foundation that allows employers to offer eligible pre-tax benefit programs, including Health FSAs and Dependent Care FSAs. Benecom Company prepares and maintains IRS-compliant plan documents, summary plan descriptions, and annual amendments — ensuring your cafeteria plan is properly established and maintained to support employer compliance and documentation requirements.
- Section 125 cafeteria plan document preparation
- Summary plan description (SPD) drafting
- Annual plan document amendments & updates
- IRS compliance review for FSA, HSA & DCFSA plans
- Plan document maintenance to support employer compliance and documentation requirements
- Employer guidance on cafeteria plan rules & requirements
Employer & Broker Support
Benecom Company provides direct support to employers and their brokers throughout the plan year — answering questions about spending account rules, eligible expenses, contribution limits, COBRA obligations, and plan document requirements. We work alongside your broker, not around them, and we're available when your HR team needs answers.
- Dedicated account manager for your group
- Direct HR support — no call center routing
- Broker coordination & plan year communications
- Eligible expense & contribution limit guidance
- COBRA compliance questions & deadline support
- Year-round plan administration assistance
Broker-Friendly TPA
Benecom Company partners with brokers of all kinds. We are designed to support — not replace — your existing broker relationship. If your group already works with a broker, we work alongside them seamlessly.
- Works alongside your existing broker
- Supports all group sizes
- Broker referrals welcome
How Benecom Company Gets to Work
Transitioning your TPA is straightforward with Benecom Company. We've done this many times and we make it easy on your HR team.
Plan Review & Document Setup
We review your current spending account structure, prepare or update your Section 125 plan documents, and configure your plans in our administration platform.
Enrollment & Onboarding
Benecom Company manages employee enrollment, sets up Spending Account Portal access, and coordinates with your broker and HR team from day one.
Ongoing Administration
Day-to-day claims processing, COBRA management, contribution tracking, and compliance monitoring — handled accurately, all year long.
Reporting & Annual Review
Year-end reporting, nondiscrimination testing support, plan document amendments, and contribution limit updates to keep your plans current and compliant.
A TPA That Holds Itself to a Higher Standard
We measure our success by accuracy, compliance, and how much easier we make your HR team's job. Every service we offer — from FSA claims processing to Section 125 plan documents — is designed to reduce administrative burden and keep your spending account programs running without disruption.
- Dedicated account manager assigned to your group
- Section 125 plan documents prepared & maintained
- Direct HR & broker support — no call center runaround
- Accurate claims processing & reimbursements
- Broker-friendly TPA — supports, never replaces, your broker
- Over 30 years of spending account administration expertise
Also Part of Our Team
Need Enrollment & Agency Services?
Benefit Communicators — our partner agency — handles open enrollment, new hire onboarding, multi-carrier insurance, and HR support. Two firms, one unified team.
Let's Build a Better TPA Program Together.
Tell us about your current spending accounts and cafeteria plan setup. We'll walk you through exactly how Benecom Company can help — no pressure, no jargon, just a straightforward conversation about your needs.